PO Box vs. Virtual Mailbox

Leela Hopkins Last updated October 2, 2020

There are a million things to consider when starting your business, establishing a mailing address may be pretty low on your list of priorities. While it may seem like a trivial issue, choosing the right business address from the beginning can help you start off on the right foot. First impressions are key, and selecting the right street address will help you set a professional tone and foundation for your business, with far-reaching effects in the future.

Many startups often use a Post Office Box (PO box), out of simplicity and ease of use. However, a PO box comes with a host of limitations that can seriously impede your business. This article will take an in-depth look into all the important reasons why you should consider a virtual mailbox as a better solution for your startup than a PO box.

What is a PO Box

A PO box is a lockable mailbox located in a postal office. PO boxes are often used to receive mail in areas where mail is not delivered straight to your home. Today, a PO box is more commonly used for other personal reasons. Here are just a few ways a PO box is used:

A PO box is the best choice if you have basic needs for a mailbox service that will protect your privacy while providing a physical address for mailing address purposes.

Did you know that PO boxes are not the best choice if you are registering an LLC or corporation? PO boxes are also not the most convenient mail solution if you work and travel remotely. As an alternative, you might want to consider a virtual mailbox.

What is a Virtual Mailbox

A virtual mailbox is an online mailbox that you can use to access your mail and packages using any device. It makes managing your mail as easy and convenient as email. You’ll have the ability to receive, forward, shred, or discard mail and packages with a click of a button. Some main advantages of a virtual mailbox include:

A virtual mailbox is the best choice for those who want a more sophisticated way of managing mail and packages remotely and comes with all the features you get with a traditional PO box and more.

When Can You Use a PO Box vs. Virtual Mailbox

There are several important reasons why a virtual mailbox is a superior alternative to a PO box. PO boxes come with a list of serious disadvantages if you are an LLC or corporation.

These restrictions include:

A virtual mailbox, on the other hand, overcomes all the above-mentioned limitations of a PO box:

Quick Summary of PO Box vs. Virtual Mailbox

Other Comparisons of a PO Box vs. Virtual Mailbox

A virtual mailbox overcomes all the drawbacks of a PO box, but it also offers many additional benefits to your startup.

Track and manage all important bills, legal documents, and business information online.

Mail and Package Forwarding - Forwarding mail and packages from a PO box is not cheap. USPS charges extra to perform this service for you. With a virtual mailbox, your mail and packages are securely stored until you forward them. And when you forward your, mail you pay competitive rates.

Check Deposit Services - You can deposit checks into any US bank that offers a mail-in deposit service without having to go to a bank in person. This includes traditional banks, online banks with no physical retail locations, and even brokerage firms. You can also receive checks from US clients if you’re operating internationally and deposit them no matter where you are in the world.

How a Virtual Mailbox Can Be Your Business Solution

When you use a virtual mailbox, it is your full digital mailing solution. All of your incoming business mail will be digitized for ease of record-keeping and hassle-free paperless filing.

A virtual mailbox service scans unopened envelopes so that you can view your physical mail online. Then you decide whether to have the mail opened, scanned, forwarded, or destroyed. This will save you the hassle and time of opening and sorting mail.

You’ll also be able to access all your mail documents online since your delivered mail can be scanned and sent to you electronically. All of your scanned mail is stored automatically within your online account, and documents are kept for as long as you have an active account. This is useful for tax and legal purposes.

Managing your postal mail online is so easy, you’ll never want to handle mail the traditional way again.

You’re Ready for a Virtual Mailbox!

While a PO box will work for basic mailing needs, a virtual mailbox will provide much more benefits for your business in the long run.

A virtual mailbox will attract more customers and establish credibility as well as protect your personal privacy and information. In some instances, it may even be required to register your LLC or corporation.

A virtual mailbox will provide the best value and utility for a startup business. It is perfect for those who do not need a physical office and can run their businesses remotely.

Leela Hopkins


Marketing Specialist at VirtualPostMail. I am dedicated to bringing you useful information to help you run your business remotely. My ultimate goal is to help you successfully take your business fully remote.

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