The invention of virtual mailboxes has completely changed how remote businesses, digital nomads, frequent travelers, and expats deal with their mail from afar. They enable you to read your mail online with ease. You can manage your mail and packages from anywhere, as long as you have a device and connection to the internet.
These types of services are becoming more popular and there are many different businesses to choose from, so it’s important to select one you can trust completely to handle your mail properly. The virtual mailbox options below all have different strengths and weaknesses so it’s best to do your research to choose which best suits your requirements and needs.
VirtualPostMail
VirtualPostMail was devised by someone who was unable to read their mail while running their remote business, so VirtualPostMail’s strength is their understanding of the needs of remote workers and remote businesses.
VirtualPostMail provides you with a real street address attached to a commercial building to receive postal mail. This address can be used to register your LLC or corporation. The address gives you a professional business image and protects your privacy, and changing your own address will not affect your VirtualPostMail address.
You’ll receive mail from all couriers such as FedEx, USPS, and UPS. They are the only virtual mailbox service who own all their addresses (thus there are limited locations), which cuts out the risk of mail delays and loss of mail and packages. They process mail much faster because mail and packages come directly to their locations and not to a third-party location. Additionally, they are the only virtual mailbox service that provides registered agent services at all their locations. They also have a high response and satisfaction rate with customer support.
Pros of VirtualPostMail
- You will get a real street address attached to a commercial office building, which gives you a street address you can use for years to come even if you move. Use your address on your driver license, credit card applications, and business filings.
- You can have requests processed within 1 business day for you to address time-sensitive personal and business documents.
- You can save $100 or more a year with their free registered agent services that are available at all locations on selected plans.
- You can view your mail online and download PDFs to find and maintain documents easily. Also, if you ever need to search a document for tax or business purposes you can do so with PDF search, saving you time.
- You can have packages forwarded to yourself such as that camera you’ve been saving for.
- You can have your important bills and documents for record keeping forwarded to you.
- You can get mail shredded and recycled for free.
- You will get solution-oriented, responsive, and helpful customer support services.
- You will have unlimited cloud storage.
- You can receive mail and packages from any courier, including USPS, UPS, and FedEx.
- You can deposit checks for quick payment and the ability to get paid faster as you travel.
- You can hold your mail and packages for 60 days free of charge.
- You don’t have to pay a setup fee.
- You won’t need to pay a cancellation fee.
Cons of VirtualPostMail
- You don't have the ability to manage your mail and packages on an app for Android or iPhone.
- You have a limited selection of locations.
- You don’t have the option of fax or phone available.
Who is VirtualPostMail Best For?
VirtualPostMail is the best option for startups and small businesses. You can use us as the best way to keep up with letters, invoices, and payments. Also, never lose contact with your clients. You can take advantage of check depositing services to get paid faster. Plus, if you run your remote business use the free registered agent services, as well as the ability to open a business bank account to make it a full business solution.
Earth Class Mail
Earth Class Mail offers mail scanning, mail forwarding, and check depositing services. They can scan your mail content, forward your mail, or shred it. One of the best features they offer is CheckStream, where they can automate check deposits as a time-saving measure for you. Once you receive the scanned check, you advise them how to deposit it at your bank. They also offer multiple integrations with their platform.
Pros of Earth Class Mail
- You can choose from over 80 addresses.
- You can forward your mail and packages that you need for your business to you.
- You can save time by searching your mail as PDFs.
- You can integrate with business products including Xero, Google Drive, and QuickBooks.
- You will have unlimited cloud storage.
- You can get paid faster and save time by automatically depositing checks.
- You can store your mail for 30 days for free.
Cons of Earth Class Mail
- You should be careful with the address you select because Earth Class Mail uses a variety of PO boxes and virtual offices so not all the addresses are real physical street addresses.
- You can only store packages for 10 days.
- You cannot use phone support.
- You must pay a $50 cancellation fee of any plan, which will last up to 6 months of continued paid service.
- You might be charged for a setup fee on selected plans.
- You can use their registered agent services in limited (these are premium addresses and will cost more) locations. They are available in New York, West Hollywood, Beaverton Oregon, Seattle, and San Francisco.
WARNING - Earth Class Mail is now offering lower mail plans, but don’t let the prices fool you. It could still cost you more than what you expected. We’ve done the research for you and have demystified it! Read more to see our analysis of the new Earth Class Mail pricing here.
Who is Earth Class Mail Best For?
Earth Class Mail is best for medium to large businesses. It is operated as more of a mail solution for enterprise level businesses and is one of the more expensive virtual mailbox services out there.
Traveling Mailbox
Traveling Mailbox will receive, scan, and forward your mail as you wish. You’ll also get access to your own unique real street address. After mail arrives at the facility, the outside gets scanned. Then you can select whether to have it opened and scanned, returned, shredded, or forwarded to you.
Traveling Mailbox offers additional services such as software integrations allowing you to use Evernote and check deposit services for an extra fee.
You can select between 3 plan options, all of which include basic envelope scans, junk mail filtering, unlimited cloud storage, and free mail shredding. Traveling Mailbox also has a mobile app for easy access to your mail. It also has virtual office services available. Lastly, you can use the ScanPAK feature to help your admin (bulk scanning), so you don’t have to hire an assistant.
Pros of Traveling Mailbox
- You can choose from more than 25 street addresses.
- You can deposit your checks quickly and without ever going to a bank.
- You can have mail scanned and view them as a PDF.
- You can have mail shredded at no charge.
- You can have important packages and mail forwarded to you wherever you travel.
- You can save money and consolidate shipping.
- You can manage your mail as you travel with their app that is available for both Android and iPhone.
- You can store mail for 30 days free of charge.
- You can take advantage of the integrations with software such as Evernote, Bill.com, Google Drive, and Dropbox.
- You can contact their customer support on live chat, email, and phone anytime.
- You have unlimited cloud storage.
Cons of Traveling Mailbox
- Your mail will not be processed onsite since Traveling Mailbox does not have central processing centers. It will be processed by third party partners such as UPS Stores.
- You can only use their registered agent service at the North Carolina location.
Who is Traveling Mailbox Best For?
Traveling Mailbox is good for travelers, individuals, and small businesses. If you are someone who cares about features and price Traveling Mailbox is a fit for you. It really is your travel companion so you can stay connected with your mail and packages no matter where your travel adventure takes you. It goes with you.
Anytime Mailbox
Anytime Mailbox is simply a software platform. Mail center and business center owners use it so they can provide customers with virtual mailbox services. For example think of that small family run shipping store down the road that sells random postcards, gifts, and basic mailing supplies and services. That’s the place. Each of these individually owned locations gets added as an address on the site. Each person who uses the software decides how much they are going to charge so using Anytime Mailbox means costs vary greatly.
They offer 725 address options across the globe in Canada, US, India, Europe, Malaysia, Indonesia and more. You can select to have a physical street address as well as forwarding, shredding, scanning, and check depositing services. Each address uses a different pricing model and has has different features so we recommend doing your research before you sign up.
Pros of Anytime Mailbox
- You can have mail opened and scanned.
- You will have unlimited cloud storage available.
- You can have packages forwarded to you.
- You can store mail for 30 days for free.
- You can save by consolidating shipping.
- You won’t have to worry about a cancellation fee.
Cons of Anytime Mailbox
- You need to do your research because every partner location sets its own pricing and decides which services to offer. It’s important to note that anyone signing up with Anytime Mailbox must carefully review the details of the plans offered at any address you are interested in.
- You might not get check depositing services at your location and again it’s important to make sure that the location you pick can fully service this.
- You will have to pay a fee for mail shredding.
- You may not get customer support services; it will depend on the partner location you get.
- You cannot get registered agent services since it’s unavailable.
WARNING - Anytime Mailbox is only a software that offers a network of mail partners to offer the ability to give their customers a “virtual mailbox”. In short, it’s really not a true virtual mailbox. It may seem ideal, but we strongly recommend you doing your research heavily with them because prices and features all vary based on the location partner.
Who is Anytime Mailbox Best For?
Anytime Mailbox will suit individuals very well because it has a lot of locations to choose from and is accommodating for that girl and guy on the go.
IPostal1
IPostal1 has become an Approved Vendor for Annex Brands, Inc., one of largest franchise companies for retail pack and ship stores, operating under the Postal Annex, Pak Mail, AIM and Parcel Plus brands. iPostal1 partners with retail pack and ship stores or coworking spaces for office building locations to use for your virtual mailbox. iPostal1 offers more than 900 real street addresses and the cost starts from $9.99 per month.
They provide packages for business or personal use. They even offer fax and phone call management through their virtual office and coworking plans. IPostal1 is a provider that operates internationally with both US and overseas addresses.
Pros of iPostal1
- You can choose from more than 900 address options both in the US and internationally.
- You can access your mail from their Android or iOS app for free.
- You can have mail opened and scanned.
- You can use their fax and phone forwarding services that are available.
- You can deposit your checks without ever going to a bank again.
- You can get free mail storage for 30 days.
- You can save costs by using their consolidated shipping.
Cons of iPostal1
- You will pay a cost to have mail shredded.
- You only have 2GB of storage offered unless you upgrade.
- You cannot sign up for registered agent services because it is unavailable.
Who is iPostal1 Best For?
This is best for individuals who are looking for a US or international mailing address. If you travel often and for long periods of time this is a good option for you.
PostScan Mail
PostScan Mail is an online, cloud-based platform. It is software that can be used for virtual mailbox purposes by businesses and individuals. This platform has optimized and simplified the services for ease of use. Anyone with a subscription can see their mail online from anywhere.
PostScan Mail simplifies the way you deal with your mail. It is guaranteed to be kept secure on the platform and you’ll be able to view it from wherever you are.
PostScanMail allows you to add many users to a mail account, and they each get a separate password and subsection where they get their mail. They also offer an iPhone app where you can see packages and mail.
Pros of PostScan Mail
- You can pick from over 150+ addresses.
- You can have your mail opened and scanned to view what’s inside your mail envelopes.
- You can have mail forward to you wherever you are.
- You can forward packages to yourself so you can get that gift from your girlfriend/boyfriend.
- You can store your mail for free for 30 days.
- You can use their app as another way to easily manage your mail on your iPhone.
- You will have unlimited cloud storage.
- You can stay organized by using their filters for your mail just like your email.
Cons of PostScan Mail
- You will have to be careful of the address you select because not all their addresses are physical commercial street addresses. Some are PO boxes, you can see which on the location listing. PO boxes only take packages and mail that fit into an envelope size of 12" x 15" so you will have to be aware of your mail and package volume.
- If you are an Android user there is sadly no app for you to use to manage your mail.
- If you want to save the Earth you will have to pay a fee for recycling.
- You can shred your mail, but you’ll have to pay a fee.
- If you need check depositing services, you won’t find it here since they don’t offer that service.
- You cannot get registered agent services since it’s unavailable.
Who is PostScan Mail Best For?
PostScan Mail is ideal for individuals because it has many mailbox locations to select from. You can choose addresses across the United States from California to New York.
Ready for a Virtual Mailbox?
VirtualPostMail is the smartest and easiest way for you to manage your mail and packages so you can focus on what really matters. You'll never want to manage your mail the traditional way again!
