Finding motivation when you are a remote worker might seem easy, but there are actually many people who struggle with this and I’m one of them. You may be wondering, “How do I keep my team motivated in a remote work environment?”
There isn't a magic wand to this question, but there are stepping stones you can do now to make life easier for everyone. You can follow these simple steps I’ve learned and start educating your employees about how to be motivated to work from home.
1. Help Develop a Daily Routine for Remote Team Members
First, your remote workers need to develop a daily routine for themselves. Before their workday starts and after their workday ends, they need to have a routine that they can follow to set themselves up for the job and to relax afterward. It's important to personally try to balance your days for productivity.
Help support your employees with the right tools to make setting a personal schedule easier. Encourage employees to use Google Calendar or whatever calendar tool your business uses to schedule both work tasks and personal tasks. Do they have chaotic mornings of getting the kids ready for school? Do they need to walk their dog in the afternoon? Do they have a doctor’s appointment? Whatever it is, they need to put it on a schedule and have it be a part of their daily routine.
In addition to that, encourage your remote workers to start with the essentials when their working hours begin. For example, they will probably need to check their email, prepare their to-do list, get in touch with fellow colleagues, and check up with you.
2. Motivate Your Remote Team to Dress Up
Since we're on the topic of routine, dressing up like you are going to go to the office is a good tip! Encouraging your team to dress up like they normally would in a physical office will help support their mindset as well as their routine. It's the age old saying of "if you look good, you feel good." Plus, it makes you feel human after being stuck indoors for so long.
3. Be Considerate of Time Zones
One thing many forget when working with remote workers is time differences and the basics just like when working in an office. Be sure to schedule meetings that aren’t too early when they aren’t even awake yet and don't run over employee lunch hours. You want to brainstorm that new website launch when your team isn't hangry.
4. Help Reduce Distractions at Home
Distractions can be a huge problem for anyone who is just starting out as a remote worker and doesn’t have much experience to know what they should be doing in such a position. This is why it is important to educate and offer some solutions to your remote team about distractions. Reducing distractions can and should be done in several ways.
- Each of your remote workers should have a workspace for themselves (i.e. a separate room at home, a coworking space). You can help set your remote worker up for success with office items they need in order to be successful (chair, desk, computer, etc.).
- They need to make sure that there is limited distraction from others as much as possible (kids, family, pets). A few good tips are to encourage your remote workers to communicate a daily schedule with their spouses/partners to help decide who can take care of the kids (if applicable) in between meetings so there is less distraction. If it’s a pet you can encourage your team to close the door during meeting times to avoid a cute furry face (for a little bit). If it’s roommates or family ask them to not disturb you during specific times. You’ll also need to be empathetic and flexible too.
- They need to ensure that their devices aren’t distracting them (social media, phone calls, email notifications). A good rule of thumb you can offer to your remote workers is to check their phone in the morning before work and to set it aside until lunch. Then after lunch put it away (out of sight, out of mind) never to be checked again until the end of the work day.
5. Find The Right Remote Business Tools
You need to make sure that everyone uses the right tools. This doesn’t just mean a good messaging platform, but also any other software your remote workers need to complete their tasks correctly like communication tools.
6. Outsource Part of Your Remote Team Work
Outsourcing can be a lifesaver in such situations. You can hire freelancers or a virtual assistant to do part of the tasks for a reasonable price. At times, some of your remote workers might be unable to do their jobs for one reason or another. Perhaps they got sick or they went on vacation. This is when you won’t have enough people to finish the projects on time. The problem could also arise when you get too many deals with not enough people to complete the projects.
Need Help Hiring A Quality Remote Team?
You’re ready to get helping hands for your remote business, but the question is how should you outsource the work. As a good starting place check out the 4 Reasons TruAssist Provides Better Quality Work Than Outsourced Virtual Assistants.