How to Manage Your Mail as a Digital Nomad

By
Leela Hopkins
VPM Staff
Updated
July 4, 2020

When you think of digital nomad you envision someone working and earning a living while traveling the world. If you are or dreaming of being a location-independent worker with your laptop and lust for adventure we cover one important question most digital nomads need to know.

How do you manage your mail if you have no permanent location?

As a digital nomad you have so many things to think about to get ready for long travel and managing mail can often be an afterthought in the process. It’s not until you run into problems with your mail is when you start realizing it is a big issue.

As a digital nomad, how can you make sure that you receive your important mail?

Have no fear...the solution is here!

A virtual mailbox offers you a permanent street address for receiving mail. You can read it online, without having to physically pick up your mail, along with many other advantages. Beyond just a mailing address, there is a huge range of services that go beyond simple mail forwarding.

How a Virtual Mailbox is Useful for Digital Nomads

As a digital nomad you don’t remain in the same locations for long periods of time, so having a permanent address for receiving and keeping track of your mail is a challenge. You can use your family or friends address as your permanent address. However, they will have to be committed to opening your mail and sharing the details of its contents on your behalf. This means that they will have to reach out to you most days, which can be a burden. They may also forget to tell you about an important letter or package, which could cost you extra late fees or cause compliance issues if you run a remote business. Privacy may also be a concern because you have to trust your family or friend as they read and open all your mail and packages. For example, your bank statement arrives and you may not want that to be seen. Not a great solution as your permanent address or receiving your mail.

Not to mention getting paid by clients is difficult for digital nomads because you are often traveling and adequate banking might not be available at your destination. Thus it will take longer to get paid.

These are real big problems, but don’t worry a virtual mailbox will solve these problems for you while you are traveling.

Get Mail and Packages Reliably

You do not need to burden your family and friends with dealing with your mail, nor worry about privacy. Access all your packages and mail in real-time from wherever you are with a virtual mailbox. When someone sends you mail, you receive a notification via email. Use your online portal, from your laptop, table, or phone, to read it, then decide whether it should be forwarded, discarded, or shredded. You can also consolidate forwarded items to save money.

Permanent Street Address

A virtual mailbox solves the problem of no permanent street address, avoiding the constant change of address forms. Your virtual mailbox means no matter how often you move, you won’t need to change your address. All mail can be delivered to this permanent street address which you can access no matter where you are.

The DMV, voter registration, and IRS all require a physical address to send your mail, so that problem is also solved.

Be aware of real street addresses vs. PO Box addresses with services. UPS and FedEx do not ship to PO Boxes, only to “real” addresses, and if you are trying to use the address for residency purposes, a PO box will not work.

Security

Digital nomads often work in shared spaces where security can be a real concern. A virtual mailbox encrypts all your mail. Your mail can only be accessed by you, through the online portal. Additionally, have peace of mind knowing that all your information and mail will be stored securely. A virtual mailbox is definitely more secure than friends or family too. Imagine if your package was stolen off of your friend or family members porch!

Check Deposit Services

You’ll never need to go to a bank to deposit a check again. Instead, you can use a check deposit service that comes with your digital mailbox. You can deposit checks that arrive in your mail by mailing it in to your bank’s deposit service. It’s a convenient way of depositing checks so that you can see the money in your bank account much quicker and get paid faster too!

Virtual Mailbox Services for Digital Nomads

Not all virtual mailbox services are the same. It’s best to do your research before you decide on the right option. Be aware of some virtual mailbox services that use third-party partners such as UPS stores, PO boxes, and mom and pop mailboxes.

VirtualPostMail

VirtualPostMail offers a fantastic way of managing your packages and mail no matter where you are. They are the only ones who offer you a free registered agent service at all their locations with your virtual mailbox.

Services:

  • View and download any mail scan as a PDF.
  • Searchable PDFs.
  • Unlimited cloud storage.
  • Package and mail forwarding.
  • Free registered agent for your business.
  • Real street address attached to a commercial building for registering your LLC or corporation.
  • Check deposits.
  • Request processing within 1 business day.
  • Free mail storage for 60 days.

Traveling Mailbox

Traveling Mailbox has the same as most other services, they filter junk mail, shred mail, and scan basic envelopes.

Services:

  • 25+ addresses.
  • Get your mail scanned as PDFs.
  • No limit to cloud storage.
  • Mail and package forwarding.
  • Check deposits.
  • Integrates with Dropbox, Bill.com and Evernote.
  • iPhone and Android application.
  • 60 days free mail storage.

Anytime Mailbox

Anytime Mailbox provides mailbox services for mail center owners and business centers. It is simply software that other mail centers use. Their website shows a list of locations that are part of their network. These mail centers or independent business centers decide on which services they offer. They also individually decide how much to charge clients. So, it can be hard to determine the fee because there is no single service plan. It’s recommended to call and do your research since each location offers different services and prices.

Services:

  • 701+ addresses.
  • Unlimited cloud storage.
  • Open and scan mail.
  • Mail and package forwarding.
  • Check depositing.
  • 30 days free mail storage.
  • PDF of mail.

PostScan Mail

PostScan Mail offers the basic services as other mailbox services. It’s important to note that many of their addresses are a PO box.

Services:

  • 150+ addresses.
  • Free mail storage for 30 days.
  • Mail scanning and opening.
  • Mail and package forwarding.
  • Online mail filters to organize scanned mail.
  • iPhone application.
  • Unlimited cloud storage.

Many of these are offered at an additional cost, but if you need any of these, make sure they are an option for the mail scanner you sign up with.

Need a Virtual Mailbox?

Are you dreaming about the digital nomad lifestyle, or are you living it already? Virtual mailbox services are the best way for digital nomads to receive their mail and help your digital nomad lifestyle.

You get all the convenience of mail management combined with technology, which makes your mail accessible anywhere, anytime so you can truly stay connected, but never worry about missing important mail or documents.