8 Benefits of a Virtual Mailbox For Your Business

Leela Hopkins
VPM Staff
Last Updated
June 19, 2020

VirtualPostMail seeks to simplify the life and work of running your remote business by taking care of all your business needs relating to mail, including packages, plus more. We make your mail digitally available online so you can decide at your own convenience whether to have the mail content scanned, forwarded, or shredded with a click of the button. It is that easy!

By outsourcing to VirtualPostMail we will free up your time for billable activities, provide a streamlined digital document solution, and save you time so you can focus on what really matters in your business. Keep reading to learn about all the benefits you’ll get with a virtual mailbox and things you didn’t know you could do with your virtual mailbox.

1. Real Business Street Address

Each of our locations is a commercial office we own with a real business street address. We never use PO Boxes or the UPS Store or some virtual office or coworking space. This is useful for online or home-based businesses who do not have a physical presence, which is needed for an LLC or corporation.

The advantages of our permanent business addresses are the following:

  • We can receive all types of mail and packages from all couriers such as USPS, UPS, and Fedex. A PO Box can only accept mail shipped through the USPS.
  • Our locations provide a commercial business address that is private and secure. Many small businesses use their home address for business correspondence sacrificing privacy. With VirtualPostMail you get a real commercial business address that will assure anonymity. That is if you are operating from your personal residence, your address would not be made public. Additionally, we have 24-hour cameras monitoring our mail operations inside and out.
  • A real business address will make your business appear more legitimate and professional.

2. Ultimate Security and Privacy

Unlike other providers, mail is delivered directly from a courier to our operation center, eliminating any middleman in the process that may increase the risk of loss, damage or theft. Each mail piece is then tagged and stored securely in each of our locations with proper surveillance.

Every touch point is audited and recorded. And all trashed mail is shredded, without extra charge, to protect any sensitive information. All your online data is encrypted with a 256-bit encryption level to get the highest level of security.

VPM does not share your personal information with third parties and VPM customer data is hosted on Amazon Web Services (AWS) is secure and is also HIPPA compliant and will also sign a Business Associate Agreement (BAA).

Plus, all VPM web applications are encrypted over a secure connection, which cannot be viewed by a third party and is the same level of encryption used by banks and financial institutions.

3. Same-Day Processing

At VirtualPostMail all new incoming mail that is received before 3:00PM is processed and immediately available the same day. All other mail scanning requests are processed within 1 business day.

Each mail piece is processed at the location for the fastest turnaround time. Your mail is generally available to you the same day it is received because we don’t forward it to a central processing facility, which can tack on up to an extra week to have your new mail show up in your virtual mailbox.

We also store and process all your mail and packages in the location you signed up for. As long as you pick a location where most of your business traffic is concentrated in, this will offer a number of advantages in terms of cost.

Receive and ship mail and packages without paying extra fees to forward them to a central processing center.

If you are within the same region as our location, you will also save on shipping costs since it’s cheaper to ship from the east coast to the east coast, for example, than to ship from the west coast to the east coast.

4. Check Deposit Services

VirtualPostMail’s Check Deposit Service quickly processes checks to assist in improving your cash flow. You can easily deposit any checks you receive to your bank from anywhere. With over $233 million dollars in check amounts processed, you can rest easy knowing that we know how to take great care of depositing your money.

Our Check Deposit Service offers the following benefits:

  • Convenience - Deposit any checks received in your VirtualPostMail account without having to go to the bank. Additionally, you can select to auto-deposit your checks, in which case we automatically deposit all checks received for you on a weekly basis (the frequency can be of your choosing, i.e. bi-weekly, semi-monthly, etc).
  • Easy - Use your existing bank account to begin receiving money. No need to go through any approval or application process.
  • Fast - Your check deposit request is processed within 1 business day. Your deposit will usually be available in your account in about a week. This can be expedited by upgrading the shipping method.
  • Cost Effective - Pay only for the deposits you make. Save even more by depositing multiple checks together.
  • Accept International Payments - Receive and deposit checks from your customers overseas in any currency if you are operating internationally.
  • Global Deposits - VirtualPostMail lets you receive and deposit checks remotely as long as you have a US bank account, even if you are in another country.

5. Free Registered Agent Services

VirtualPostMail is the only virtual mailbox service that offers registered agent services in all our locations.

Our registered agent service satisfies the state requirement for any corporation or LLC to designate a registered agent for accepting legal documents and processing. That way you can rest at ease knowing that your business will stay in compliance with any new periodic filings, as failure to comply can have some adverse consequences such as fines and possible loss of good standing as a business or worse, face dissolution of your business.

Unlike traditional registered agents, you never need to wait for served documents to be shipped to you. We offer same-day access to all legally served documents, leading to more time for you to review and respond to them.

At VirtualPostMail, we offer registered agent service to you at no charge, which is a huge saving for your business. There is no limit to the number of businesses you can register with us under a single account.

6. Save Time With Mail & Document Scanning

VirtualPostMail digitizes all your business mail, saving time on tedious tasks and help streamlines your document workflow. All mail scans are professionally processed and reviewed for consistent quality. We use advanced commercial high-resolution scanners to deliver scans in PDF with full-text search enabled. That means faster delivery of your scans to meet our promised turnaround time to you, higher quality in scans, and you can search, sort, and manage your physical mail just like email.

With VirtualPostMail you will have the following time saving advantages:

  • Digitize all your incoming business mail for ease of record-keeping and hassle-free paperless filing.
  • Save time scanning documents.
  • Skip the hassle of opening and sorting mail.
  • Eliminate junk mail.
  • Offers a complete document storage and paperless office solution.
  • Have all your mail documents accessible online.
  • Unlimited digital mail archiving.
  • Downloadable digital copies in PDF format.
  • Fully OCR’ed PDF files for easy searching of important documents.

7. Manage Mail Anywhere

Easily access your mail from anywhere in the world with just a browser and an Internet connection. You can view your mail on any device, anytime. No extra software to download or install. Easily have your mail forwarded to anywhere in the world. You can manage and run your business from anywhere.

Additionally, you will receive email notifications for all mail received and preview your postal mail directly inside the email without having to log into your mailbox online.

8. Best Customer Support

VirtualPostMail is a virtual mailbox service in a class of its own. Our incessant, forward thinking keeps us at the forefront of technology, resulting in higher quality products. Additionally, by using our innovative mail services for your business you will receive the reliability of unmatched customer service.

Guided by our company values, our stellar customer support team is devoted to helping you address any kind of issues and/or concerns with the highest efficiency. Our customer support team boasts a number of “best-in-industry” records.

  • The best-in-industry support team with 98% customer happiness score.
  • The best-in-industry average 1st response time of 1 hour 56 minutes.
  • The best-in-industry average 1st response resolution rate of 75%


We are your one-stop-shop that can take care of all your business needs relating to handling mail, packages, and check deposits.

We are the only virtual mailbox service to offer registered agent service and at no charge. You will get a prestigious business address that you can use for public records providing the ultimate privacy and security of personal information. Get your mail the a same day and manage mail anywhere, anytime. Not to mention our stellar customer support team is unparalleled in our industry.

Overall, we will save time, money, and resources for your business. Get more than just a virtual mailbox by using our other services to help outsource your mailing needs for a paperless and automated mail solution. Are you ready for a full business mail solution?
Marketing Specialist at VirtualPostMail. I am dedicated to bringing you useful information to help you run your business remotely. My ultimate goal is to help you successfully take your business fully remote.